Executive Assistant

ITI is over 30 years of advising and making IT projects come to life for our clients. But above all we’re human IT experts who embrace our visionary side. We rethink IT to make a positive impact on companies, industries and the economy.

At ITI, we value new ideas and combining areas of expertise. We like intelligence in all its forms: technological, human, individual and collective.

Working with us means having the opportunity to grow and develop IT in your own way, for yourself and the more than 1,500 clients we serve across the world. To innovate with one of Canada’s Best Managed Companies, where IT is developed by humans, for humans.

Join us in making IT more accessible  

ITI is looking for an Executive Assistant to join our head office located in the Lebourgneuf district, in Quebec. As the right hand of the president, you will be at the heart of the action, playing a key role in coordinating administrative activities, managing corporate projects, including organizing events, and handling executive communications. The position is available immediately, as our current assistant has been promoted to new functions! Working at ITI also offers the opportunity to grow within the organization. 

We are looking for a trustworthy, discreet, and structured individual who is passionate about coordination and has a good sense of humor! Laughter and enjoyment at work are part of our leaders’ daily routine. 

Your role at ITI

You will be responsible for:   

• Managing the daily agenda, business trips, and expense accounts of the president and the executive committee; 
• Preparing the agenda, presentations, minutes, and reports for committee meetings, board meetings, and other meetings, as well as making the necessary arrangements for holding and following up on these meetings; 
• Supporting the president and, occasionally, the vice presidents in coordinating certain projects and tracking deadlines; 
• Ensuring the coordination, validation, and follow-up of files, and participating in various working committees; 
• Producing documents and communications; 
• Coordinating the logistics of meetings; 
• Being present at our Quebec office three days a week to ensure adequate supply of materials and oversee the smooth operation of all activities; 
• Welcoming executive committee guests during in-person meetings; 
• Performing all related tasks. 

This position is for you if…

• You quickly grasp the context and relational dynamics to make informed judgments, demonstrate emotional intelligence and work autonomously; 
• You love synthesizing and summarizing meetings into impactful communications; 
• You are passionate about project coordination and attentive to details;  
• You have an interest in methodical and meticulous organization of everything around you: trips, meetings, emails, files, and PowerPoint presentations; 
• Like us, you appreciate exchanges between bright minds and are eager to join a dynamic and innovative team. 

What we’re looking for

Profile

• A minimum of 5 years experience in a similar role;  
• Hold a degree in administration or an equivalent combination of education and experience; 
• Possess in-depth knowledge of computer tools such as the Office suite (Outlook, Word, Excel, Teams, PowerPoint). 
• Be proficient in both English and French, written and spoken. The ability to communicate in English is essential for collaborating with executive committee members as well as with English-speaking employees and stakeholders based outside of Quebec. 

Human qualities

• Excellent ability to organize and manage priorities; 
• Attention to detail and effective work methods; 
• Strong communication skills; 
• Sense of autonomy and proactivity; 
• Great ability to synthesize, write, and create presentations; 
• Emotional intelligence and interpersonal flexibility. 

What we offer

Our honour code is to never take you for a number. We support our teams to take on challenges with agility. Each and every one of us has the latitude to move forward and get things done.

Concretely, this means:

• A work environment where transparency and honesty reign — where everyone enjoys autonomy and the trust and attention of their leaders ;
• The possibility to work from home and work hours that are truly flexible ;
• Summer schedule — 8 additional half-days off ;
• A group insurance plan that’s adaptable to your needs ;
• A telehealth service including 24/7 access to medical personnel — to respond to your concerns ;
• A wellness account — to take care of yourself ;
• Personal days — to ensure you’re there for life’s important moments ;
• Floating holidays — to help you take some time off in your busy life ;
• A Group RRSP — to plan for life after your career ;
• Continuing education — to develop your skills and help you grow.

Our values

We believe how we do something is just as important as what we do.
We leverage our expertise, ethics, commitment and excellence to advise, collaborate and bring projects to life.

We are ITI

We believe in blending styles and backgrounds. In the differences that push us to think differently. That’s why ITI promote an equal access employment and encourages women, ethnic and visible minorities, Indigenous persons and disabled persons to submit their application. We are working to become an inclusive employer for all, and to see uniqueness as a source of innovation.

Our simple recruitment process

Simplifying things is in our DNA.

If your application is selected, you will be invited to an initial phone or virtual interview with our recruitment specialist. If this interview is successful for both of us, you will be invited to a virtual interview with the manager responsible for the position and our recruitment specialist. If necessary, a technical interview may be added to the process for IT positions.

All applications are treated as confidential.

By submitting your application for this position, you consent to our collection and use of your personal information for the purpose of evaluating your application. If your application is unsuccessful, you also consent to our contacting you regarding similar opportunities. You can consult our Privacy Policy at the following address https://iti.ca/uploads/2023/09/CONFIDENTIALITY-AND-PRIVACY-PROTECTION-POLICY.pdf

Want to transform IT with us?